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STATE BUDGET DIVISION

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Administrative Services State Budget Division

Nebraska Budget Request & Reporting System

Nebraska Budget Request & Reporting System:

Tips & Tricks

  • Narrative Window Too Small To Use

    If you find your narrative window to small it may be because you are using Internet Explorer 11.0.  We have found that the editing software used in the narrative screens does not work correctly with Internet Explorer 11.0.  We know that Internet Explorer 10.0 and below, Mozilla Firefox, and Google Chrome function correctly and advise using one of these browsers.

  • Making Your Narrative Entry Easier

    It is highly recommended that you use the editing functions available in the narrative screens.  This will give you best results and allow the finished report to look the best.

     

    However, if you prefer to use Microsoft Word, or some other word processing application, we recommend using a text editor to copy from before pasting into a narrative.  Almost all Window computers have NotePad and WordPad included.  These two programs generally can be found under the Accessories folder.

     

    Microsoft Word adds unseen characters that can cause the printout to not look as expected or not to print at all.  To help overcome this problem, once you have completed your narrative in Word, copy the information and then paste into the text editor.  Then from text editor, copy the information again and paste into the narrative screen.  The text editor will remove the extra characters that are added by Word and a much “clearer” version will be added to the narrative screen.

     

     

  • Limited “Information for Publication” Narrative Maximum Characters

    When pasting text into a narrative editor in the budget request system from Word or some other word processing application, remember that the limited “Information for Publication” sections are limited to 700 characters, including spaces.  The system will prevent you from unknowingly saving text that is in excess of 700 characters.  Look for a message near the top of the screen after clicking save to see if your narrative has been saved successfully or if it exceeds the maximum.

  • Switching Selection Items

    If you’re having trouble switching to a program, subprogram, etc., from the drop-down menus at the top of each screen, check to see that you are not in Edit Mode.  Remember that these drop-down list boxes can only be changed in View Mode.

  • Navigation Between Entry Screens and Reports

    Reports are the intended mechanisms available to users for summarizing data from the entry screens.  If you wish to quickly switch between the entry screens (i.e. Base Appropriation, Issue Details) and the Preparation Reports, you may open another instance of the application in a different Internet Explorer, Mozilla Firefox, or Google Chrome window to run the report without having to close the entry screen.  When in the application, right click on the Preparation Reports link in the left-margin menu and select “Open in New Window”.  This will open another instance of the application in your browser that will allow you to run the report while still having the entry screen available to view data.

  • Statement of FY18 and FY19 Request Amounts in an Issue

    It is critical to remember as you enter amounts in an Issue that the amounts for each of FY18 and FY19 must be entered in a way as to indicate how much change in appropriation is needed relative to the FY19 appropriated base for that particular program/subprogram.  It is also important to remember that Issues should not include duplication of requested funding with other Issues.

    The sum of the requested Issues in a program/subprogram for each of FY18 and FY19 are added to the FY17 Base Appropriation to produce the total request for FY18 and FY19.  We recommend you print the Program and Subprogram Request Reports to see how the Issues get combined with the FY17 Base Appropriation to come up with the FY18 and FY19 request.

    The following examples are provided for the purpose of illustration and in the interest of providing assistance to agencies as they prepare Issues:

    • A 2.5% annual increase for utility costs with a $30,750 FY17 base would look like this:

      FY18                       FY19
      $769                       $1,557

      Note how the second year includes compounding over the first year increase.  In the first year the agency is requesting $769 in increased appropriation relative to the FY17 appropriated base and in the second year the agency is requesting $1,557 in increased appropriation relative to the base year.  Amounts should not be entered in the Issue Details screen as annual increases (in this example, $769 and $788).
    • Another example…suppose the Department of Administrative Services Workers Compensation Assessment increases in FY18 but is static in FY19, the issue would be entered like this:

      FY18                       FY19
      $5,740                   $5,740

      Note how the second year is the same amount as the first year.  This shows a requested increase in appropriation of $5,740 in FY18 with no additional increase requested in FY19.
    • What if you have an Issue in which you are requesting appropriation for a one-time project or purchase?  The Issue Detail amounts would be entered like this:

      FY18                       FY19
      $25,000                 $0

      This example of a one-time appropriation shows a request for $25,000 in FY18 relative to the FY17 appropriated base but that the appropriation is not necessary in FY19.

      Finally, if you have an Issue in which the FY17 appropriated base includes $50,000 for a project or purchase that does not continue into FY18 and FY19 the amounts would be entered like this:

      FY18                       FY19
      -$50,000               -$50,000

      The amount of $50,000 in the FY17 base appropriation is being eliminated from the agency’s budget in FY18 and FY19.  This is a common scenario for “annualization” of legislative bills or other instances when the FY17 appropriation includes funding for equipment or other similar one-time expenses.

     

     

Administrative Services| 1526 K Street, Lincoln, NE 68508 | 402-471-6500